Next Generation - The Remittance Cheques screen | Access Financials Help Centre

Access the Remittance Cheques screen

Click Creditors then Transactions and then click Remittance Cheques.
- Note: All purchase transactions that are ready to process are displayed. You can narrow down the search by using the Advanced Filters. You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
When not using payment approval, select the checkboxes for all transactions you want to process and where using payment approval, check that the list of transactions is correct.
The Payment Date defaults to today's date and can be changed.
Click Process to open the Remittance Cheques screen.
- Note: When all information is correct, a green toast message pops out at the bottom of the right-hand side of the screen to let you know that the remittance has been validated successfully.
Enter a Payment Ref. Check other details are as expected.
Enter the Cheques Number.
At the bottom, click one of the following options:
- Email and Save will prepare the payments and send out the cheques via email, if there are no email details available for any one or many suppliers on the Export, a new window will open allowing you to enter these before the process completes.
- Print Cheques will show you a list of the remittances which have been prepared to be sent out.
- Save will prepare the Payments without sending out any cheques.
- Cancel will take you back to the Remittance Cheques screen.

The Remittance Cheques feature allows you to raise cheques for multiple invoices for one or more suppliers where bank details have been entered for those suppliers.

An approval process may be defined, meaning that one or two stages of approval are necessary before an invoice can be paid or displayed in the Remittance Cheques screen for processing.

The payment approval process can be set up in the Purchase Ledger Option within the System Module which is security profile driven.

When payment approval is set up, you will only see transactions listed in the Remittance Cheques screen which have been approved on the Suggested Payments screen.

When payment approval is not set up, you will see all transactions that can be remitted displayed and you can select the checkbox in front of the transactions you wish to process further.

You can set a transaction to be on dispute directly by selecting the Dispute checkbox against the relevant transaction and you can also remove the dispute flag by clicking on the Dispute checkbox against the required transaction.

Note: You have to select the Save action card from the Action Panel to save the changes.

All of our enquiry type screens have the same look and feel and functionality for consistency purposes.

You can run enquiries against all records or just a specific record.
You can apply filters to ensure that only the transactions you're interested in are displayed in the enquiry window.
Access to enquiry windows is controlled by your Security Profile.

Once you have gone through this article, you can progress to processing your remittance Cheques.

The Remittance Cheques is made up of the following sections:

Sections	Description
Payment Date	The date of when you are processing the payment. This date is pulled through to the processing screen where it is disabled. If you wish to change the date, you have to do it on this screen.
Record Count	Shows the number of transactions listed in the grid for the provided filter criteria. Updates depending on the filter criteria. Updates when you select transactions when you don't have payment approval set up.
Search field	Search on Account Name or Header Ref which is the same as the Invoice and Credit Note Number, or Payment, Debit and Credit Adjustment Reference field. Tip: You have to know the first few characters or numbers to be able to search as these searches are what we refer to as Begins With searches. You can search for the beginning of each word in the available quick search fields, no matter where they are. Example: If you wish to search for an Account Name of "The Access Group", you can now enter the words "The", "Access", or "Group" and Financials will intelligently find this result. The above is only valid for the Account Name search and not for the Header Reference.
Saved Filters List	A list of any saved filters that are available. Filters are saved using the advanced filter panel, for more information please refer to how to use the advanced filter.
Advanced Filter	Opens the advanced filter panel for advanced filtering. Number indicator displays the number of applied filter criteria to the enquiry list. For more information, please refer to the advance filter article.
Cog	Contains a list of actions which can be carried out on the enquiry. Configure Columns - Customise the displayed columns in the best order to suit your needs. For more information please refer to Configure Columns. Clear Criteria - Clears all the filter criteria that you have added directly for a column displayed. Doesn't clear the filter you have added to the Advanced Filter panel. Reset Sorting - Removes any sorting that you've set on all displayed columns. Reset Default Column Width - Resets all column widths to their default size. Export to Excel - All - Exports all the transactions for the columns displayed on the screen. If you wish to see all columns available on your export, you have to add all columns in the configure column option. The current limit is set at 500,000 rows to protect the performance. You can run several exports at the same time, even from the same screen and you'll be notified individually as each one is completed. Export to Excel Current View - Exports the currently displayed or loaded transactions and columns, the default is to load 100 transactions. If you wish to see all columns available on your export, you have to add all columns in the configure column option. Once you scroll past the 100th transaction, this loads another 100 transactions. This is done to make sure that you don't come across any performance issues when you have hundreds of thousands of records.
Hide Grouping	You can select to group by any column when this option is on by dragging a column into the drag and drop columns header for grouping field. You can group multiple columns. You can turn this option off to allow for more space for your transactions by clicking on Hide Grouping. You can turn grouping back on by clicking on Show Grouping.
Hyperlinks - Code and Supplier Name	You can click on the hyperlinks on the account code or supplier name to view the supplier record. The record opens in View mode and if your security permissions has edit permissions, you can edit the supplier. If you don't have access to edit supplier records, instead of an Edit button, you will see a Close button on the supplier record.
The Grid	Default columns are displayed when the Remittance BACS screen opens. You can change by manually dragging and dropping the columns to where you want them or alternatively you can customise your columns using the Configure Columns. Each column is sortable, and you can sort on multiple columns at the same time. To sort on multiple columns, hold down the Shift key on your keyboard and click on the column you want to sort. You can filter on all the columns by pointing to the column label and clicking on the icon to open the filter window. You can increase and decrease the column width and the settings are saved for you so you to only have to do this action once. The Totals at the bottom right-hand side of the screen show the Outstanding balance and Remittance balance totals. Where payment approval is set up, the totals update to show the totals for all selected transactions.

More information on the default displayed columns

Column label	Description
Code and Supplier Name	You can click on the hyperlinks on the Code and Supplier Name to view the supplier record which depending on your security permissions opens in edit or view mode. If you don't have access to the Financials module Suppliers option, the hyperlinks aren't visible on the enquiry screen.
MDD	When Multiple Due Dates is unlocked on your database, and you have set MDD up on transactions, you can see the number of postings as a hyperlink. Clicking on the hyperlink opens the Multiple Due Date screen in view mode for more information. The Allocated value is prepopulated with the next payment value specified on the Multiple Due Date screen.
Transaction Date	The date of the transaction that you posted.
Reference	The reference field of the transaction which is the same as the Invoice and Credit Note Number, or Payment, Debit and Credit Adjustment Reference field.
Type	The type of the transaction displayed.
Allocated Value	The allocated value is populated with the outstanding value for the selected transaction. When not using payment approval, the Allocated Value is prepopulated with the outstanding value and can be changed by clicking into the Allocated Value field. Cannot be greater than the outstanding value of the transaction. Must match the sign of the transaction, i.e., you cannot enter a negative receipt value against a positive invoice. A remittance can only be raised for a transaction where the allocated value is not equal to zero.
Outstanding	The outstanding value for the selected or displayed transaction. When using Multiple Due Dates, this value will be the value of the payment for the relevant timeframe set up.
Settlement Discount	The settlement discount value is populated with the outstanding value minus the agreed settlement discount value for the supplier of the invoice. When using payment approval, the settlement discount value is pulled through from the Suggested Payments settlement discount field. The settlement discount value must match the settlement discount value approved on the Suggested Payments screen. You can manually edit the settlement discount value, and if differs from the approved transaction, a validation will prevent you from being able to process the remittance BACS. When not using payment approval, the Settlement Discount is prepopulated with the value calculated from the selected supplier terms if any set up or the invoice if any set up or is blank. You can edit the field and enter a settlement discount value only valid for this remittance run. You will be requested to confirm if you wish to add settlement discount.
Settlement %	Pulled through from the terms set on the supplier record and cannot be amended.
Gross Value	The gross value of the transaction.
Dispute	You cannot process any transactions that have been placed on dispute. To be able to process these transactions, you must remove the disputed flag first. You can also place a transaction on dispute directly from the Suggested Payments screen by selecting the checkbox against the relevant transaction. You can enter a query reason or just click save on the Dispute Reason screen. To remove the dispute flag, just select the Dispute check box again.
Stage	Displays the relevant stage the transactions are in. There are 3 stages depending on whether you have payment approval set up or not. No Payment Approval One Stage Approval Two Stage Approval
List Ref.	Contains the list reference that you have assigned on the Suggested Payments screen. You can find more information on the list reference functionality in the how to use the Suggested Payment List article.
Audit No.	A system generated number assigned to all transactions posted.
Description	Pulls through the description entered on the transaction. The description field on transactions is a 30-character field.
Sub Ledger	When sub ledgers are set up, this field is populated with the sub ledger assigned to the transactions and you must select transactions that are assigned to the same sub ledger to be able to process the Remittance BACS.

Next Generation - Process the remittance cheques

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Next Generation - Processing Remittance BACS