You can group together transactions that you wish to progress to the Remittance BACS stage using a list reference.
You can remove any transactions from the list and you can edit or delete the list reference.
Setting up a list reference using the Action Panel:
Click Creditors then Transactions and click Suggested Payments.
Note: The Suggested Payments screen loads automatically with all available purchase transactions listed. To narrow down the search, use the Advanced Filter panel. You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Select the checkbox in front of a transaction you wish to work with.
Note: The Action Panel will open with the available action cards, and you can close this. Selecting more transactions will not open the Action Panel again until you open it manually by clicking on the arrow .
Once all the transactions are selected, open the Action Panel and click on the List Ref. action card.
On the Set List Ref. screen, add in your list reference and click OK and then click on the Save action card.
Note: You will receive a confirmation message that the list has been saved successfully at the bottom right-hand side of the screen. You will see the List Ref. column updated with your List Ref.
Setting up a list reference directly on the grid:
Click Creditors then Transactions and click Suggested Payments.
Note: The Suggested Payments screen loads automatically with all available purchase transactions listed. To narrow down the search, use the Advanced Filter panel. You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Click into the List Ref field next to the transaction you wish to work with to set it to be in edit mode.
Enter the list reference and either hit the Tab key on your keyboard or click into a different line using your mouse.
You can now either copy the list reference for other transactions or just can manually add the list reference.
Open the Action Panel and click on the Save action card to save your changes.
Edit an existing list reference directly on the grid:
Click Creditors then Transactions and click Suggested Payments.
Note: The Suggested Payments screen loads automatically with all available purchase transactions listed. To narrow down the search, use the Advanced Filter panel. You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Click into the List Ref field to set it to be in edit mode.
Amend the list reference and either hit the Tab key on your keyboard or click into a different line using your mouse.
You can now either copy the list reference for other transactions or just can manually add the list reference.
Open the Action Panel and click on the Save action card to save your changes.
Delete a list reference:
Click Creditors then Transactions and click Suggested Payments.
Note: The Suggested Payments screen loads automatically with all available purchase transactions listed. To narrow down the search, use the Advanced Filter panel. You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Click into the List Ref field to set it to be in edit mode.
Either use the Delete or Backspace button on your keyboard to delete the existing reference.
You can now either copy the list reference for other transactions or just can manually add the list reference.
Open the Action Panel and click on the Save action card to save your changes.
You can now do your first stage approval if you have approvals set up.
For further information on processing BACS payments, please see the our Processing Remittances BACS article.