There are certain conditions that you need to be aware of when you are processing transactions in Suggested Payments, Remittance BACS and Cheques and the BACS Export screens while using Multi Entity.
The following points go through different scenarios that you might come across while processing in any of the creditors payments screens.
Access the Suggested Payments screen
Click Creditors then Transactions then click Suggested Payments.
Note: All transactions are displayed for you. You can narrow down you search using advanced filters . You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Important rules when using sub ledgers or multi entity
You can only add a List Reference for selected transactions that belong to the same sub ledger otherwise you will receive a validation message:
Please ensure that all of the transactions are for a single sub ledger, so the correct sub ledger can be out on the transaction.
You can use the Approve function even when you have selected transactions belong to different sub ledgers.
You can narrow down your search to ensure that only transactions that use the same sub ledger are displayed in the Suggested Payments screen by using the Advanced Filter panel or by searching on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Access the Remittance BACS or Remittance Cheques screen
Click Creditors then Transactions then click Remittance BACS or Remittance Cheques.
Note: All transactions are displayed for you. You can narrow down you search using advanced filters . You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Important rules when using sub ledgers or multi entity
You can only process transactions that belong to the same sub ledger otherwise you will receive a validation message:
Please ensure that all of the transactions are for a single sub ledger, so the correct sub ledger can be out on the transaction.
We recommend that you can narrow down your search to ensure that only transactions that use the same sub ledger are displayed in the Remittance BACS or Remittance Cheques screen by using the Advanced Filter panel or by searching on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Access the BACS Export screen
Click Creditors then Transactions then click BACS Export.
Note: All transactions are displayed for you. You can narrow down you search using advanced filters . You can also search on the columns directly by pointing the mouse to the name of the column and click on the icon and choose from the available filter list, then click OK.
Note: when using multi entity, there are no validations at this point when you are processing the BACS Export files, so you can select all transactions and process them together.