You can use Bulk Receipts to enter payments received from your customer for transactions where you have set up Multiple Due Dates which is subscription driven, so you might not have it on your database.
For more information on setting up Multiple Due Dates on a sales transaction, refer to Multiple Due Dates set up on a transaction article.
The Allocated Value field
Defaults to zero.
When selecting a transaction, the allocated value field is automatically populated with the outstanding value due.
You can manually enter or adjust the allocated value which can't be greater than the outstanding value of the transaction, for example when you want to process a partial payment.
The allocated value sign must match the transaction sign, so you won't be able to enter a negative receipt value against a positive invoice.
A bulk receipt can only be raised for a transaction where the allocated value doesn't equal zero.
An example of a transaction where Multiple Due Dates is set up:
Click Debtors then click Transactions.
Click Invoice and locate customer. You can enter the customer account code. If you're unsure of the code, you can click the drop-down arrow and select Show More which displays several more records and offers you to search the code and name of the customer.
Click the Date tab then select Multiple Due Dates.
Enter the details for a gross value of £1,000.00 then click Save.
To post your Invoice directly, click Save on the Save Options screen.
Type 6 as the No. of Payment and £200.00 as a deposit value and click Save.
Click Bulk Receipts.
Note: The screen opens, listing all transactions for all customers. To narrow down the search use the Advanced Filter.
Date | Amount | Due |
01/01/yy | 133.33 | 133.33 |
01/02/yy | 133.33 | 133.33 |
01/03/yy | 133.33 | 133.33 |
01/04/yy | 133.33 | 133.33 |
01/05/yy | 133.33 | 133.33 |
01/06/yy | 133.35 | 133.35 |
9. Enter a Receipt Date in bulk receipts of 10 January.
10. Outstanding value equals 1000.00.
11. Select the transaction.
Note: The suggested allocated value is 333.33 which is the deposit + value of the first payment.
Note: The outstanding value is 333.33 due to the Receipt Date entered and you can manually enter any allocated value in the range of 0.01 to 1000.00.
12. Change the Allocated Value to 400 then click Process.
The Multiple Due Dates screen display the following values:
Date | Amount | Due |
01/01/yy | 133.33 | 0.00 |
01/02/yy | 133.33 | 66.66 |
01/03/yy | 133.33 | 133.33 |
01/04/yy | 133.33 | 133.33 |
01/05/yy | 133.33 | 133.33 |
01/06/yy | 133.35 | 133.35 |