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Next Generation - Set up Multiple Due Dates on sales and purchase transaction

Once you have set up Multiple Due Dates for sales ledger, you can set up the details on invoices or credit notes. For more information on the set up, please refer to Set up Multiple Due Dates for sales and purchase ledger.

Turn on Multiple Due Dates on a sales invoice

  1. Click Debtors then click Transactions.

  2. Click Invoice and enter all the information on the header and detail of the invoice.

  3. Click the Dates tab and select Multiple Due Dates.

  4. Click Save.
    ​Note: The Save Options window opens first.

  5. Click Save.
    ​Note: The Multiple Due Dates screen opens where you can enter the details.

  6. After completing the Multiple Due Dates screen, click Save.

Turn on Multiple Due Dates on a purchase invoice

  1. Click Creditors then click Transactions.

  2. Click Invoice and enter all the information on the header and detail of the invoice.

  3. Click the Dates tab and select Multiple Due Dates.

  4. Click Save.
    ​Note: The Save Options window opens first.

  5. Click Save.
    ​Note: The Multiple Due Dates screen opens where you can enter the details.

  6. After completing the Multiple Due Dates screen, click Save.

The Multiple Due Dates screen is made up of the following sections:
​

Section

Description

Deposit (%)

  • Percentage field that defaults to zero.

  • If a value is entered, then Deposit % is calculated as:
    (deposit value ÷ total transactions gross) x 100.

  • Only editable where the transaction has not yet been posted to the accounts.

Deposit Value

  • Defaults to zero.

  • If a deposit % is entered, the value calculates in the currency of the transaction as:
    (total transaction gross value x deposit %).

Start Date

  • Date field that defaults to the transaction due date for sales ledger invoices.

  • May be changed, but only where the transaction hasn't yet been posted to the accounts.

Payments

  • Defaults to zero and can't be less than zero.

  • Compulsory, numeric entry field and only allows whole number entries.

  • Only editable where the transaction hasn't yet been posted to the accounts.

  • Once a payment has been entered, the system automatically calculates the expected payment values and populates these into the list.

    • The number of payments calculated is the number of payments that you've specified.

Date

  • Date of the first payment is set to the start date.

  • Date of each subsequent payment is calculated using the date of the previous payment plus the Sales Ledger Options that have been set up.

  • Only editable where the transaction hasn't yet been posted to the accounts.

Example:

  • The Sales and Purchase Ledger Options is set up to default to every 10 days.

  • Start date = 01/03/2023

  • Payments = 3

  • Payment dates will be calculated as 01/03/2023, 11/03/2023 and 21/03/2023.

Amount

  • Displayed in the currency of the transaction.

Due

  • Displayed in the currency of the transaction.

  • This value is updated when an allocation is updated for the transaction.

Gross

  • The sum of the amount for each row in the payment list.

Related Articles
Next Generation - Due date and receipt date calculation for the sales ledger
Next Generation - Multiple Due Date calculation when using a deposit percentage
Next Generation - Multiple Due Dates and Bulk Receipts
Next Generation - Multiple Due Dates explained with examples
Next Generation - Set up Multiple Due Dates for sales and purchase ledgers
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