You can go through the full cycle of an invoice by using the Enter Payment Now and the Allocate Transaction Now options without having to navigate away from the Invoice screen or having to locate the supplier.
Selecting the Enter Payment Now and Allocate Transaction Now options takes you through the whole workflow seamlessly saving you time.
The example below takes you through a full cycle of entering an invoice, then the payment and then allocating the two transactions together, however you can follow the same steps for when you create a purchase ledger credit note or debit adjustment or credit adjustment.
When you enter a purchase ledger credit note or debit or credit adjustment, you can follow the same steps as below, but there is no option for Enter Payment Now, just for the Allocate Transaction Now.
To access the Enter Payment Now and Allocate Transaction Now options
Click Creditors then click Transactions then click Invoice.
Select the supplier. You can enter the supplier account code. If you're unsure of the code, you can click the drop-down arrow and select Show More which displays several more records and offers you to search the code and name of the supplier.
Enter the details then click Save.
Note: Don't worry, your transaction is not going to be posted just yet. Saving on the transaction screen takes you to the Save Options screen first where you can select from different options.Select Enter Payment Now and Allocate Transaction Now.
Click Save then you're taken to the Payment screen where the supplier and the GBP Gross value is prepopulated for you from the invoice.
Click Save again then you're taken to the Allocation screen where your invoice and payment will be selected for you for processing.
Click Process to finish the full cycle of entering an invoice, a payment and allocate all in one.