You can search or find specific stock record in several different ways.
You can search for stock records using the Advanced Filter search or the search options on the columns or the search field on the Stock Records screen.
Follow the steps below for the different search methods to find or search for a stock record.
As an example we are going to use searching on the Stock Description column, but you can apply the same steps to any other columns that you want to search on.
Find or search stock records using the columns displayed
Within the Stock Records screen there is a way to search on columns that helps to find or search for a stock record, to do this please follow the steps below:
Click Stock then click Stock Records.
Note: All stock records are displayed.Find the Stock Description column and with your mouse move to the label of the Stock Description column until you see 3 small horizontal lines appearing at the end of the label.
Click on the 3 horizontal lines to open the Filter pop-up.
Click on the Filter tab.
Click on the drop-down menu or arrow to see more filter or search options being offered for you.
For example use the Contains option, then enter the characters that you know in the field below.
Click OK.
Note: If you cannot see the column that you wish to search for, have a look at our Configure Columns user guides to help you add or remove any columns.
The screen will only show you records that match your search criteria and on the searched column, you have an indicator to show you that the particular column had a search or filter applied.
You can repeat the same steps as above on any of the columns and you can also select different search or filter criteria.
Find or search stock records using the search field on the top of the screen
Within the Stock Records screen there is a search field that helps to find or search for a stock record, to do this please follow the steps below:
Click Stock then click Stock Records.
Note: All stock records are displayed.On the top right hand-side of the screen, click into the Start typing Stock Code or Description field.
When you use this search, please be aware that this is what we call a Begins With search, so you must know the first couple of characters of either the stock code or stock description.
Type in the first couple of characters of the stock description or stock code and while you are typing, you will see the screen refreshing with the records that match the search criteria you have entered in the search field.
On this field you can only search for stock description or code.
You can search for the beginning of each word in the available quick search fields, no matter where they are.
Example:
If you wish to search for a Stock Name of "Black Large T-Shirt", you can now enter the words "Black", "Large", or "T-Shirt" and Financials will intelligently find this result.
The enhanced search is also available for the following Next Generation screens:
Module | Option |
Debtors |
|
Creditors |
|
Financials |
|
Selling |
|
Purchasing |
|
Costing |
|
Assets |
|
Find or search stock records using the Advanced Filter panel
Within the Stock Records screen there is an Advanced Filter panel to find or search for a stock record, to do this please follow the steps below:
Click Stock then click Stock Records.
Note: All stock records are displayed.Click the funnel icon at the top right-hand side of the screen.
The funnel icon will have a number indicator on it.
The Advanced Filter panel opens on the left hand-side of the screen offering you more search options. Each default search field has a drop-down arrow to show you what criteria you can choose from.
Note: If you cannot see the field that you wish to search for, have a look at our Configure Columns user guides to help you add or remove any fields.