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Next Generation - Allocation periods for sales ledger

A guide to the rules governing allocation periods, explaining how the default year and period is determined when allocating or reversing allocations, and how manual date adjustments are applied.

This article aims to describe the rules around selecting and application period for the sales leger allocations and also offers and example.
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For more information on allocation and periods, please refer to allocation period example articles.
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For more information on reverse or allocations corrections, please refer to reverse allocation period example articles.
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Scenarios

Rules applied

Allocating or reverse allocating a transaction via the sales ledger, the default year and period offered are the latest year and period of the selected transactions.

  • If this year and period is ahead of the current open or working period, and you don't have future period posting permissions, then you are warned at the time of attempting the allocation and you will not be able to proceed.

  • If this year and period is closed, then the current open or working period will be used.

  • If this year and period falls into a restricted period which has been soft closed and you don't have access to post to that period, then the current open or working period will be used.

Selecting an earlier year or period than the latest period of the selected transactions

  • You can't set the year and period to be earlier than the selected transaction's year and period.

  • You can adjust the year and period as far forward as your future period postings permissions allow.
    ​Note: This is calculated based on the number of periods ahead that you may post to, counting from the current open or working period.

Manually adjust the date backwards to fall within a period earlier than the latest period and year of the selected transaction

  • The year and period will not change.

  • If you have permission to post to restricted periods, then you will receive a prompt:

    • The transaction date entered relates to a restricted period. Is this OK?

    • If you respond yes, then the year and period are adjusted accordingly.

    • If you respond no, then the date selected will remain, but the year and period will not be adjusted.

Manually adjusting the date forward

  • If you have future period posting permission, then the year and period is adjusted to match the date.

  • If you can't post this far ahead due to your future period posting permissions, then the year and period will default to the furthest year and period you can post to.

  • If you don't have future period posting permissions, then the changes made to the date will not have an effect on the year and period.

When the system option Allocate to the latest year and period of the transactions is selected

  • The default year and period offered by the system also takes into account previous partial and multiple allocations of the selected transactions.

  • This year and period may not be adjusted to be earlier than this default but may be adjusted to alter year and period as before.

Related Articles
Next Generation - Allocation periods for purchase ledger
Next Generation - Purchase ledger allocation period example
Next Generation - Purchase ledger reverse allocation period example
Next Generation - Sales ledger allocation period example
Next Generation - Sales ledger reverse allocation period example
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