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Next Generation - Sales ledger allocation period example

There are several rules regarding the periods that you can allocate to and they depend on system options and also on your permissions set in the Security Profiles.
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The following example takes you through an allocation with the Allocate to the latest year and period of the transactions selected turned on and off so you can see the difference in the system behaviour.

Allocate to the latest year and period of the transactions selected options is off:

  1. The system start year date = 01/01/2024.

  2. Current date = 01/03/2024.

  3. Sales Ledger Open or Working period = C2 as in current period two.

  4. A sales ledger invoice was raised in C1.

  5. A partial payment was raised in C2 and another in C3.

  6. You wish to allocate the C2 payment against the invoice posted in C1.

Scenario

Rules applied

You don't have future period posting enabled.

  • You can allocate transactions and the suggested default of C2.

  • You can't adjust this.

You can post three periods ahead.

  • You can allocate transactions and the suggested C2.

  • You can't select a period earlier than this but may adjust forward to C5.

Allocate to the latest year and period of the transactions selected options is on:

  1. The system start year date = 01/01/2024.

  2. Current date = 01/03/2024.

  3. Sales Ledger Open or Working period = C2 as in current period two.

  4. A sales ledger invoice was raised in C1.

  5. A partial payment was raised in C2 and another in C3.

  6. You wish to allocate the C2 payment against the invoice posted in C1.

Scenario

Rules applied

You don't have future period posting enabled.

  • You can't allocate the transactions and you are unable to process the allocation.

You can post three periods ahead.

  • You can allocate transactions and the suggested default is C3.

  • You can't select a period earlier than this but you can adjust forward up to C5.

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