Financials

When you have selected the transaction or transactions that you wish to allocate on the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-The-Allocations-screen" rel="nofollow noopener noreferrer" target="_blank">Allocations screen</a> and have clicked on the Process button, the Update Allocations opens for you to be able to add in or update details.

Processing the selected transactions through the Update Allocations:

Click Creditors then click Allocations.

Type in or search for the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Create-a-new-supplier-record" rel="nofollow noopener noreferrer" target="_blank">supplier</a> you wish to work with on the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Use-the-Advanced-Filters-panel" rel="nofollow noopener noreferrer" target="_blank">Advanced Filter</a> panel. If you're unsure of the code, you can click the drop-down arrow and select Show More which displays several more records and offers you to search the code and name of the supplier.

If you are using Multi Entity, enter a sub ledger on the Advanced Filter panel.

Select the checkbox or checkboxes in front of the transactions you wish to process for allocations.

Click Process at the bottom of the Allocations screen.

Change or leave the date, year and period and click Save.

- Note: You will receive a confirmation message and the Allocation Reference for the transaction.

1. Click Creditors then click Allocations.
2. Type in or search for the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Create-a-new-supplier-record" rel="nofollow noopener noreferrer" target="_blank">supplier</a> you wish to work with on the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Use-the-Advanced-Filters-panel" rel="nofollow noopener noreferrer" target="_blank">Advanced Filter</a> panel. If you're unsure of the code, you can click the drop-down arrow and select Show More which displays several more records and offers you to search the code and name of the supplier.
3. If you are using Multi Entity, enter a sub ledger on the Advanced Filter panel.
4. Select the checkbox or checkboxes in front of the transactions you wish to process for allocations.
5. Click Process at the bottom of the Allocations screen.
6. Change or leave the date, year and period and click Save.
 - Note: You will receive a confirmation message and the Allocation Reference for the transaction.

Update Allocations screen is made up of the following fields.

Next Generation - Update the Allocations processing screen

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Field	Description
Allocation Date	Compulsory and defaults to current system date and you can change it by using the Date Picker or manually type in the date.
Allocation Year	Compulsory and defaults to the closest year possible to the Allocation Date's year. You can change this manually depending on your future period and restricted period posting permissions.
Allocation Period	Compulsory and defaults to the closest period possible to the Allocation Date's date. You can change this manually depending on your future period and restricted period posting permissions.
Analysis Code	Disabled field prepopulated with the currency rounding and exchange difference analysis code set as the default. Only displayed where there is a rounding difference between the allocated transactions.
Reference	Auto populated with RNDING-DR or RNDING-CR for Rounding Difference and can be changed manually. Auto populated with EXCHNGE-DR or EXCHNGE-CR for Exchange Difference and can be changes manually. Only displayed where there is a rounding difference between the allocated transactions.
Description	Auto populated with Allocation Rounding where there is a rounding difference between the allocated transactions, and can be changed. Auto populated with Allocation Exchange Difference where there is an exchange difference between the allocated transactions and can be changed.