A history is retained for all allocations and allocation corrections that you have processed through the sales ledger.
Each group of transactions has a unique allocation reference so it possible to report on which transactions have been allocated together.
The Allocation History is a report showing the transactions that have already been allocated for a selected customer.
Example of an allocation history:
Click Debtors then click Transactions.
Click Invoice then locate a customer and enter an invoice for a value of 20,000.00 as GBP Net.
Click Save and then click Save on the Save Options window to post the transaction live.
Click Receipt and locate the above customer to enter a receipt for a value of £5,000.00 and click Save.
Raise another receipt again for £5,000.00 and then another one for £5,000.00.
Click Debtors then click Allocation.
Enter the above customer on the Advanced Filter panel and click Apply.
Partial allocate the above receipts to the invoice.
Note: You will have to adjust the Allocated Value for the Invoice as the total is greater than the sum of all of the receipts you raised.
Click Debtors then click Enquiries.
Select Sales Transactions and select the checkbox in front of the above transaction.
Note: The Action Panel opens from the right hand-side of the screen.
Click on Allocation History card to view the allocation history.
Note: You can see 4 transactions displayed as you had one invoice and three receipts.