Next Generation - Receive a purchase order | Access Financials Help Centre

For consistency purposes, we have used the same screen for receive orders as we have done for our enquiries. For more information on the screen look and feel and functionality, please refer to the purchase transaction enquiry article.

You can receive the goods for a single or multiple purchase orders at a time from different options, however not all options allow you to do multiple order receive. They both can receive just some lines or all and can either partially receive or fully receive your order or orders.

Depending on which area of the system you choose to access the delivering order screen, you will either see a Receive Order or a Receive Lines action card.

Both of these options open up the same Receive Orders screen which is explained in more detail in the table below.

The Totals at the bottom part of the screen are the sum of all orders. When you select an order or orders, the Totals will be updated to reflect the totals of the order or orders you have selected.

You can receive the goods for your purchase order either through the transactions within the Purchasing module or from the enquiries.

There are two different ways to access the Receive Order option.

Access from Receive Orders:

You can select multiple orders to deliver from this option.All orders that can be received are displayed in the Receive Order enquiry.

Click Purchasing then Transactions and then click Receive Orders.
Note: All orders that can be received are displayed in the enquiry. You can narrow down your search by using the advanced filters.
Select the checkbox in front of the order or orders you wish to receive.
Note: The Action Panel opens automatically from the right-hand side of the screen.
Click the Receive Lines card.
You can deliver all details lines or just partially deliver them, and once you are done, click on either Preview Goods Received Note (GRN), or Receive without GRN or Receive and Generate GRN buttons. You can find more information on what each button does in the table below.

Access from the Outstanding Orders Enquiry screen:

You can only deliver one order at at time from this option. All outstanding purchase orders are displayed in the Outstanding Orders enquiry.

Click Purchasing then click Enquiries and then click Outstanding Orders.
Note: All outstanding orders, credit notes and requests are displayed. You can narrow down you search using advanced filters.
Select the checkbox in front of the order you wish to receive.
Note: The Action Panel opens automatically from the right hand-side of the screen.
Click the Receive Lines card.
You can deliver all details lines or just partially deliver them, and once you are done, click on either Preview Goods Received Note (GRN), or Receive without GRN or Receive and Generate GRN buttons. You can find more information on what each button does in the table below.

The Receive Order screen:

Once you have gone through either of the above steps, you are presented with the Receive Order data entry screen.

Option	Description
Detail lines	Displays all detail lines from the relevant purchase order.
Date	Defaults to the system date and can be amended either by manually typing in the field or using the Date Picker by clicking on the calendar icon. This is the date when you have received the goods from your supplier.
Supplier Ref.	You can enter a reference, or an order number provided by your supplier so that you can easily find the record later. Alphanumeric entry field allowing 25 characters.
Receive All	Auto-populates the Qty To Receive field with the quantity of goods entered on the purchase order for all displayed detail lines.
Clear All	Removes any quantity entered in the Qty To Receive fields.
Preview GRN	Allows the previewing of the Goods Received Notes.
Receive without GRN	Allows receiving the purchase order without generating a Good Received Note.
Receive and Generate GRN	Receives the purchase order and generates the Goods Received Notes.

Next Generation - Access the Purchase Order Delivery History enquiry directly or from a supplier

Next Generation - Deliver lines for multiple sales orders

Next Generation - Invoice a purchase order

Next Generation - The Deliver Sales Order screen

Next Generation - The Purchase Order Accruals screen in the Purchasing module