Transactions will show as outstanding, and be available in the Suggested Payments and Bulk Receipts screens, until they are allocated. Allocation effectively matches the transaction with one for an opposite value so that it is no longer outstanding.
Allocations are processed as below:
Click Debtors or Creditors then click Allocation.
Click on Cash Allocation.
Note: In Debtors, using the Next Generation screen, the Action Panel opens automatically as you need to locate a customer before you can view the transactions.Search for the supplier to allocate the receipt or payment to.
Select the Payment/Receipt and the Invoice to allocate.
Select the check box at the left hand end of the transactions to allocate.
Please note that the Allocated Balance must equal 0 before the process can be completed
Change the amount in the Allocated Value column if you do not wish to allocate the whole value of the transactions.
Transactions in a foreign currency should be allocated in that currency, and exchange rate differences will be posted along with the allocation so that the home currency balances.
Once all items are allocated, and the Allocated Balance = 0, click the Process button to continue.
Enter the Allocation Date, and select the required Year and Period for the posting.
Click Save to complete the process.