Financials

When you have selected the transaction or transactions that you wish to allocate on the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-The-Allocation-screen" rel="nofollow noopener noreferrer" target="_blank">Allocation screen</a> and have clicked on the Process button, the Update Allocations opens for you to be able to add in or update details.

Processing the selected transactions through the Update Allocations:

Click Debtors then click Allocations.

Type in or search for the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Create-a-customer-record" rel="nofollow noopener noreferrer" target="_blank">customer</a> you wish to work with on the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Use-the-Advanced-Filters-panel" rel="nofollow noopener noreferrer" target="_blank">Advanced Filter</a> panel. If you're unsure of the code, you can click the drop-down arrow and select Show More which displays several more records and offers you to search the code and name of the customer.

If you are using Multi Entity, enter a sub ledger on the Advanced Filter panel.

Select the checkbox or checkboxes in front of the transactions you wish to process for allocations.

Click Process at the bottom of the Allocations screen.

Change or leave the date, year and period and click Save.

- Note: You will receive a confirmation message and the Allocation Reference for the transaction.

1. Click Debtors then click Allocations.
2. Type in or search for the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Create-a-customer-record" rel="nofollow noopener noreferrer" target="_blank">customer</a> you wish to work with on the <a href="https://accessgroup.my.site.com/Support/s/article/Access-Financials-Next-Generation-Use-the-Advanced-Filters-panel" rel="nofollow noopener noreferrer" target="_blank">Advanced Filter</a> panel. If you're unsure of the code, you can click the drop-down arrow and select Show More which displays several more records and offers you to search the code and name of the customer.
3. If you are using Multi Entity, enter a sub ledger on the Advanced Filter panel.
4. Select the checkbox or checkboxes in front of the transactions you wish to process for allocations.
5. Click Process at the bottom of the Allocations screen.
6. Change or leave the date, year and period and click Save.
 - Note: You will receive a confirmation message and the Allocation Reference for the transaction.

Update Allocations screen is made up of the following fields.

Next Generation - Update Allocations processing screen

Create a custom design with text, images, and links

Access Approve

📃 Privacy Policy

💡 Ideas Portal

Access Digital Tax

🖥️ Release Notes

Access Document

Access Expense

Access Evo

Financial Operations

Help Centres

Useful Links

User Guides

Find answers and get help from Intercom Support and Community Experts

Conversations you've started through the messenger will appear here.

No conversations created by you

Try using different keywords or checking for typos.

No conversations found

Title

This site employs cookies and other technologies that we and our third party vendors use to monitor and record personal information about you and your interactions with the site (including content viewed, cursor movements, screen recordings, and chat contents) for the purposes described in our Cookie Policy. By continuing to visit our site, you agree to our {websiteTermsLink}, {privacyPolicyLink} and {cookiePolicyLink}.

This site uses cookies and similar technologies ("cookies") as strictly necessary for site operation. We and our partners also would like to set additional cookies to enable site performance analytics, functionality, advertising and social media features. See our {cookiePolicyLink} for details. You can change your cookie preferences in our Cookie Settings.

We use cookies to make our site work and also for analytics and advertising purposes. You can enable or disable optional cookies as desired. See our {cookiePolicyLink} for more details.

Advertising cookies are set by our advertising partners to collect information about your use of the site, our communications, and other online services over time and with different browsers and devices. They use this information to show you ads online that they think will interest you and measure the ads' performance. Social media cookies are set by social media platforms to enable you to share content on those platforms, and are capable of tracking information about your activity across other online services for use as described in their privacy policies.

These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.

These cookies are necessary for the website to function and cannot be switched off in our systems.

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.

You have the right to opt out of the sale of your personal information. See our {cookiePolicyLink} for more details about how we use your data.

Your Privacy Choices

We use cookies to enhance your experience. You can customize your cookie preferences below. See our {cookiePolicyLink} for more details.

Cookie Settings

Empty Help Center

Uh oh. That page doesn’t exist.

Home

Search results

Disappointed

Neutral

Smiley

Thinking...

Searching through sources...

Analyzing...

Tickets submitted through the messenger or by a support agent in your conversation will appear here.

Field	Description
Allocation Date	Compulsory and defaults to current system date and you can change it by using the Date Picker or manually type in the date.
Allocation Year	Compulsory and defaults to the closest year possible to the Allocation Date's year. You can change this manually depending on your future period and restricted period posting permissions.
Allocation Period	Compulsory and defaults to the closest period possible to the Allocation Date's date. You can change this manually depending on your future period and restricted period posting permissions.
Analysis Code	Disabled field prepopulated with the currency rounding and exchange difference analysis code set as the default. Only displayed where there is a rounding difference between the allocated transactions.
Reference	Auto populated with RNDING-DR or RNDING-CR for Rounding Difference and can be changed manually. Auto populated with EXCHNGE-DR or EXCHNGE-CR for Exchange Difference and can be changes manually. Only displayed where there is a rounding difference between the allocated transactions.
Description	Auto populated with Allocation Rounding where there is a rounding difference between the allocated transactions, and can be changed. Auto populated with Allocation Exchange Difference where there is an exchange difference between the allocated transactions and can be changed.