The Quantity field can be found on the Detail section of a nominal journal and VAT journal.
The Quantity field can be found on the following transactions:
Nominal Journal and Recurring Journals.
Debit and Credit VAT Journals and Recurring VAT Journals
Cash Book Payment, Receipt and Transfer.
There are conditions and rules that apply to using the Quantity fields and these are as follows:
It is not a compulsory field and defaults to zero quantity.
You can enter a value less than, greater than or equal to zero.
The quantities entered do not have to balance for the journal.
You can enter a quantity on a journal with no detail line values, and you will receive a prompt to confirm that as there are no values entered, the transaction will be batched.
Detail lines that are generated as the result of a Nominal Profile will have quantity set to zero as default.
Detail lines generated as a result of a contra posting will have the quantity set to the quantity from the corresponding detail line.
Where the option is set to be a single contra posting, then the difference between the quantities posted as debits and those posted as credits are saved to the contra detail line.
Example:
Debit Quantity = 5, Credit Quantity = 2, Contra Quantity = 3.
Debit Quantity = 1, Credit Quantity = 4, Contra Quantity = 3.
Detail lines generated when a recurring journal is reversed will use the quantity from the original posting.
Detail lines for a journal generated automatically by the system will have quantity set to zero (Currency Revaluation).