Next Generation - Step by step guide on how to set up Advanced Nominal Ledger in the Nominal Ledger Options

Once you have planned your chart of accounts structure and you have the Advanced Nominal Ledger subscription turned on, you need to enable the Advanced Nominal Ledger (referred to as ANL) in the System Control settings in Nominal Ledger Options which is security profile driven.

Example used for reference:

Your company has offices in London and in Oxford, and you have selected the hyphen separator, so you could have the following set up:

Category 1 identifies the office of your company (London and Oxford).
Category 2 identifies the department of your company (Sales and General).
Category 3 records the details of the income or cost (1000, 1500, etc) for more information, please refer to the Categories set up screen.
- On the Categories set up screen, we will take you through how to set up the records within each category based on the above reference example.

Set up ANL in the Nominal Ledger Options:

Click System then click Options and then click Nominal Ledger Options.
Click on the Advanced Nominal tab, then click on the Edit button, and select the Advanced Nominal Ledger check box.
Note: More options become available for you to set up. Please refer to the table below for more information.

Option	Description
Concatenation Separator	You can select one of the following options: None Hyphen (-) most commonly used Forward Slash (/) Space This separator is used between the categories you have selected. In the example above we are using the Hyphen separator, but if you have selected the Forward Slash, you would have LOND/SALE/1000
Concatenation Method	Determines the order in which categories are used to create the new nominal accounts and cannot be changed once you start building your chart of accounts. ANL allows you to define a category structure which adds increased definition for reporting and greater efficiency for data entry. Data Separator Order: Reflects the structure of the company, for example, Office, Department and Detail. Data Entry Order: Reflect the data entry order which could be Detail, Department, Office.
Begin transactions entry using Advanced Nominal Ledger	Disabled until the Chart of Accounts structure is built. Only switch this one when you are completely satisfied with your new structure. Once switched on, it cannot be reversed. You must make sure that all users are out of the system before you switch this on to ensure that no transactions are posted.
Categories Setup	You can define the separate categories of the nominal ledger codes as well as selecting the number of categories you need for your nominal structure. The categories have default names, i,e., Group Heading, Division Heading, etc and can be changed to customised names that better describe your code categories. For more information on how to set up the records for your chosen categories, please refer to the step by step guide on creating the categories. Using our reference example, we will have 3 categories.
Active	You can set the number of categories. If you want 3 categories, you have to select the check box against 2 categories. You don't have to select consecutive boxes, you can select the check box for Group Heading and then Extra Heading and then Category 8. Using our reference example, we will select Group Heading, Division Heading and Other Heading as we have 3 categories.
Length	Identifies the length of each category you have so in our example above, for the category representing the branch of your company, you can set the length as 4 for the number of characters. You can set up eight categories for use and the resulting nominal codes can be a maximum of 25 characters, but this includes the currency identifier, which is added to the end of the code. Using our reference example, we set up 4 characters for each category.
Detail	One of the categories must be set as the detail. The detail category identifies the income or cost that is recorded in the nominal ledger account. Using our reference example, we will select the check box next to the Other Heading category.
Data Setup Order	You can change the default order to suit your setup order better. The Data Setup Order is the order that your selected categories are displayed on the Chart of Accounts screen.
Data Entry Order	You can change the default order to suit your data entry order better. This is the order that your categories are displayed on every transaction.

Once you are satisfied with your settings, click on the Save button.

The next step is to create your categories that will form the segments of your nominal codes. One of the segments will be designated to the Details segment which identifies the income or cost that is recorded on the Nominal Accounts.

For more information on how to set up the categories and the next steps to follow when setting up Advanced Nominal Ledger, please refer to the step by step guide on how to set up categories article.

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