There are several rules regarding the periods that you can allocate to and they depend on system options and also on your permissions set in the Security Profiles.
The following example takes you through an allocation with the Allocate to the latest year and period of the transactions selected turned on and off so you can see the difference in the system behaviour.
Turning the option to Allocate to the latest year and period of the transactions selected on or off is done in the System Options Module which is security profile permission driven.
If you have access to the System Module, you can either turn the option on or off following the steps below:
Click System then Options then click System Options.
On the Options tab find the Transactions section.
Select the checkbox for the Method of Allocation option to turn the Allocate to the latest year and period of the transactions selected option ON and deselect the checkbox if you wish to turn the option OFF.
Allocate to the latest year and period of the transactions selected options is OFF:
The system start year date = 01/01/2024.
Current date = 01/03/2024.
Purchase Ledger Open or Working period = C2 as in current period two.
A purchase ledger invoice was raised in C1.
A partial payment was raised in C2 and another in C3.
You wish to allocate the C2 payment against the invoice posted in C1.
Scenario | Rules applied |
You don't have future period posting enabled. |
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You can post three periods ahead. |
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Allocate to the latest year and period of the transactions selected options is ON:
The system start year date = 01/01/2024.
Current date = 01/03/2024.
Purchase Ledger Open or Working period = C2 as in current period two.
A purchase ledger invoice was raised in C1.
A partial payment was raised in C2 and another in C3.
You wish to allocate the C2 payment against the invoice posted in C1.
Scenario | Rules applied |
You don't have future period posting enabled. |
|
You can post three periods ahead. |
|