Next Generation - Post a recurring accrual journal created for a sales ledger invoice or credit note

As mentioned in our previous guides, once you have posted a sales ledger invoice or credit note with an accrual analysis, as part of the process a recurring accrual journal is automatically created and batched by Financials to split up the total net value of your posted invoice or credit note between the periods you have specified on the transaction or on the transaction detail line.

You can access the batched journal from the Post Recurring Journal Batch option if you wish to view, edit, delete or complete. For more information please refer to our Access the recurring accrual journal created for sales transactions article.

When you are ready, you can also post a recurring accrual journal by following the steps below.

Post a recurring accrual journal from the Post Recurring Journal Batch

You can also post any recurring journals, not just recurring accrual journals from the batch with the steps below.

Click Financials then Transactions then click Post Recurring Journal Batch.
Scroll down to see the Search button on the right-hand side of the panel and click on it to populate the screen with the all records.
- All recurring journals are displayed for you. Find your recurring accrual journal by using the search panel on the right-hand side of the screen.
Select the checkbox in front of the recurring accrual journal to select the record.
Scroll down if necessary to gain access to the Post Batch button on the right-hand side panel.
Click Post Batch.
Click Yes to the confirmation message regarding the number of records being posted and the value to be taken to the Process Recurring Journal screen which is explained in more details below.
Once you have checked and if necessary updated the displayed fields, click Save.
- The journal is posted and on the Post Recurring Journal Batch you can see that the Posted column is now updated to show how many times the recurring accruals journal has been posted.

The Process Recurring Journal screen explained

Field	Description
Voucher Ref.	Uses the header reference from the sales ledger invoice or credit note. If in the Nominal Ledger Option to use Automatic Transaction Reference for journals is selected, then the next specified voucher reference is used.
Date	Set to the date of the sales ledger invoice or credit note.
Posted	Displays the number of times the recurring accruals journal has been posted.
Posted To Current Period	Displays the number of times the recurring accrual journal has been posted in the current period.
Value	The apportioned value to post based on the total net value of a sales ledger invoice or credit note and the number of postings set or specified on the transaction detail line.
Batch Ref.	You can add a batch reference to the recurring accrual journal and that reference is displayed in this field.
Type (transaction type)	Journal (JNL) where the sales ledger invoice or credit note has no costing details. VAT Journal (VJL) where the sales ledger invoice or credit note has costing details. For more information about adding in costing details, please refer to our Using different accrual periods and nominals on sales ledger invoice or credit note with costing details article.
Next Posting	The date of the next posting. The original date on the sales ledger invoice or credit note plus 1 month.
First Posting	The date of the first posting completed for the recurring accrual journal.
Last Posted	The date of when the recurring accrual journal was last posted from the Post Recurring Journal Batch.
Posting Every	Displays 1 month. As the analysis you used on the sales ledger invoice or credit note is flagged as an accrual analysis and you have entered number of periods, this field shows 1 posting per each period or month.
Reversing Option	Defaults to Do not Reverse.
Reverse Into	N/A as the journal is set to Do not Reverse.
Contra Account	The Accrual Journal specified on the sales ledger invoice or credit note.
Description	For the recurring accrual journal, this is prefixed with the word 'Accrual for' then the description of the sales ledger invoice or credit note and then the customer code. Example: Your customer code is C-001 and the invoice or credit note number is 123. The description of the recurring accrual journal is: 'Accrual for 123 to C-001'

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