When you are entering a nominal journal, you can enter a Reference for every journal you create. There are certain rules that apply to this fields depending on what other System Settings you have selected.
Rules that apply to the Voucher Reference field:
Voucher Reference is not compulsory and does not have to be unique.
It is an alpha-numeric field and allows up to 10 characters.
When you have the Nominal Ledger Options Automatic Transaction References turned on, when you select to create a new journal or VAT journal, the Voucher Reference field on the transaction will be populated with the next reference from the Next Ref. field in Nominal Ledger Options. The Nominal Ledger Options is security profile permissions driven.
You can manually overwrite the automatic value.
On saving the transaction, the Next Ref in the Nominal Ledger Options will be incremented by one.
If the transaction is cancelled, then the Next Ref. will not be incremented.
Rules that apply when you have sub ledgers set up for the Nominal Transactions:
When you leave the Voucher Reference empty and you save on the transaction, the Voucher Reference the assigned sub ledger will be automatically applied to the transaction.
If the System Option Do not allow Ref to be changed is set to on, the Voucher Reference field on the transaction will be disabled where a sub ledger is selected, and the Voucher Ref. is assigned by the system as described above.
When you manually enter a Voucher Reference, - the Voucher Reference you entered will be assigned to the transaction and the Voucher Ref on the assigned sub ledger will not be incremented.
Where you have batched a transaction with sub ledger assigned to it, and you change the sub ledger, the Voucher Ref. is not updated.