Overview of accounts | Access Financials Help Centre

Click Financials, then click Accounts to view your nominal account records. There are two views:

Table: A grid of basic details, including code, account, major heading, balance and currency.
List: Shows a list of accounts on the left-hand side of the window with account details for the highlighted account on the right.

Add a new account

Click New.
Complete the following information:

Details	Enter the basic details for the account including code, major heading and currency of the account. There are three types of account, Nominal, Bank and Petty Cash. If you select Bank or Petty Cash, you can view the account in the Cashbook window. You can also set categories here for them, which you can use for reporting purposes or for filtering in other areas of the system.
Settings	Select a reporting code and, for profit and loss accounts, select the P&L Year End Code to which the balance should move during the year-end procedure. This is usually a Retained Earnings or similar account. You can also mark an account inactive if it is not in use, and select whether to allow zero budgets.
Custom	Enter any additional custom options.

Edit an existing account

Select the account then click Edit.
Select the account, then click Edit and follow the steps in the Add a new account section above.

View an account

To see a detailed view of an account, click the eye button. As well as the details, custom options and settings, you can view the following:

Data Analysis: This shows the movement on the accounts for a three-year span, last, current, and next broken down by period, along with the budget and difference between the movement and budget and a running Balance. You can select different Budget revisions using the drop-down box labelled Revision Number.
Visual Analysis: A visual representation of movements versus budgets. Options include Column Chart and Line Graph across last, current, and next year.

Add a budget

Click Add budget and select the year you want to post the budget for.
Add the budgets for the relevant periods for the year.
Click Save.

Analysis

You can use this option to create analysis codes for the nominal account to use for the sales and purchase ledger. Depending on the major heading code you use, either Create Sales Analysis, Create Purchase Analysis or both options appear. To create these, click OK.