Majority of the validations are done when you are entering a transaction to ensure that you are using one sub ledger at a time, however there are certain conditions that you need to be aware of when you are editing a batched transaction while using Multi Entity.
The following points go through different scenarios that you might come across while editing a transaction in the Post Recurring Journal Batch screen.
Access the Nominal Ledger Post Recurring Batch screen
Click Financials then Transactions then click Post Recurring Journal Batch.
Click on the Search button on the right-hand side of the screen.
Note: All batched transactions are displayed.Select the checkbox in front of the transaction you wish to edit and select the Edit option.
Add in extra detail lines where the Sub Ledger on the header is not changing:
When you click on the + Insert new record button, the categories are automatically filtered based on the sub ledger on the header.
If you remove the pre populated categories and manually type in categories that don't belong to the same sub ledger, you will receive a validation message:
Category must match the Sub Ledger.
Changing the Sub Ledger on the header:
When you change the Sub Ledger on the header, you must change the categories on the detail lines otherwise you will receive a validation message:
Category must match the Sub Ledger.
Changing the project and cost centre:
Where you manually type in a project code which does not belong to the same sub ledger as you have on the header of the transaction, you will receive a validation message:
The project xyz is invalid. Please ensure that the project exists, it has an ACTIVE or REOPENED status and matches the Sub Ledger.
Changing the Contra Account on the header for a journal:
Where you manually type in a contra account which does not belong to the same sub ledger as you have on the header of the transaction, you will receive a validation message:
The Sub Ledger (xyz) of Contra Account 'xxxx' does not match the Sub Ledger or this journal.