Next Generation - Create a cost centre record when using Multi Entity

You can set up cost centres for your projects records in just a few steps.
Every project must have at least one cost centre, because any transactions analysed to s project must also be analysed to a cost centre.

When you use Multi Entity, there will be some rules that you have to follow when creating a project and a cost centre. For more information on the project creation please refer to the Analysis section on the Supplementary tab in the table below.

You can only add a cost centre to a project once the project record is created. Newly created cost centres will inherit the status of the project for which they are created.

Add cost centres to an existing project

Click Costing then click Projects.
Note: All project records are displayed for you.
Highlight or select the checkbox in front of the project you wish to add a cost centre for.
On the Details tab, scroll to the Cost Centres section and click on the plus icon in the corner of the section.
On the Cost Centres screen, enter the Code and the Cost Centre Name and any other details you wish to capture.

Explanation of the fields found on the Summary and Supplementary Info tabs.

Option	Description
Cost Centre Code	Compulsory field and must be unique. Allows 10 alphanumeric characters.
Cost Centre Name	Compulsory field allowing 40 alphanumeric characters.
Cost Centre Description	Multiple line entry field allowing 80 alphanumeric characters.
Status	Defaults to the status that is set on the project record and can be changed by selecting from the following available options: Estimate Opportunity Active Suspended Reopened Cancelled Completed
Billing Type	Defaults to blank and can choose between four options: Time and Materials Fixed Price Scheduled Capped
Start and End Date	Defaults to blank and you can select both the start and the end dates.
Chargeable	Defaults to off and you can select the checkbox if the cost centre is chargeable.
Notes	Free multiple line entry field accepting alphanumeric characters for you to capture more information about the cost centre.
Save and New	Saves the cost centre and opens up a new blank screen for you to create another cost centre.
Save	Saves the cost centre and closes the cost centre entry screen.
Supplementary Info Tab - Resource Rate	Defaults to 1 and can be changed manually. Pulls through the price line that is set on the resource record that is used on the costing transaction.
User Subtotal	Defaults to blank and can be changed manually. The Subtotal option assigned to a cost centre provides an easy means of grouping them together for searching and reporting purposes.
Analysis	Defaults to blank and when using Multi Entity the Analysis must match the sub ledger selected on the project record. Can be assigned to the cost centre.
Charge Rate	Defaults to Resource and can be changed manually. When set to Resource Rate, the price line set in the Resource Rate field is picked up on a costing transaction.
Charge Value	Defaults to blank and you can add a value when using the Fixed Rate option for the Charge Rate field. When the Fixed Rate option is used for the Charge Rate option, the value you enter will be added as the price for the costing transaction.
Uplift Type	Defaults to percentage and can be changed manually. When left as percentage, then any percentage entered against the cost centre is pulled through to the transaction detail on a successful validation of the cost centre code. Uplift total is calculated as line value x Uplift percentage. When type is selected, then any value entered against the cost centre is pulled through to the transaction detail on successful validation of the cost centre code. Uplift total is calculated as quantity x uplift value.
Cost Uplift	Defaults to blank and you can add a value when using the Value Uplift Type. When Value Uplift Type is used, the value you entered will be used as the price uplift for the resource used on a costing transaction.

When you have completed the data entry, click Save and you can see your cost centre record now in the Cost Centres section of your project.

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