The Accrual option lets you raise invoices or payments and spread their impact across periods on aged reports. Once enabled, specific analysis records can be set up. Using those records prompts a recurring journal to be posted for the required number of periods.
Enable ledger accrual
Click System, then click Options.
Select either Sales Ledger Options or Purchase Ledger Options.
Under the Transaction section, select either Use Sales Ledger Accrual or Use Purchase Ledger Accrual option.
A new field called Accrual Nominal is now displayed for you.
You can set up a default nominal account to be used for the accrual and this nominal pulls through onto any sales ledger invoice or credit note that you can use accruals for.
You can also leave this blank and manually enter your relevant nominal account on the transactions themselves.
If the currency of the accrual nominal account in the Sales Ledger Options doesn't match the transaction currency, it won't pull through. Enter a nominal account that matches the transaction currency manually.
This will not update the nominal account you have set in the Sales Ledger Options, and will only save against this transaction.
You will not be able to save any transaction without having an accrual nominal specified.
Click Save.
Next, set up the analysis records that will use the accrual nominal.
You can set up an existing or newly created analysis record to be an accrual analysis by following the steps below.
Specify which analysis records you want to use for accruals
Click Debtors then Settings then click Analysis.
📌 Note: All analysis records are displayed. Narrow down your search using the advanced filters, or click the column name to filter directly, then click OK.
Find the analysis to set up as an accrual, highlight it and click Edit. Alternatively, create a new analysis record and set it up as an accrual analysis.
On the Summary section, select the Accrual checkbox.
A new field called Periods is now displayed for you.
You can set up a default number of periods which will be pulled through to all sales transactions and you can manually update it on any sales transactions that you use.
You can also leave this blank and manually enter your number of periods on the transactions themselves.
You can save any transaction with zero period, but you cannot save it with a negative value.
Click Save.
Your selected analysis record is ready to use on sales ledger invoices or credit notes. See Post a sales accrual invoice or credit note for more information.
Posting purchase ledger accruals follows the same setup and process as the sales ledger.